Dropbox: Shared Folders vs. Links
Friday, November 2, 2012 at 11:56PM Collaborating with Dropbox: Shared Folders vs. Links
Posted by Sheila Vashee
We love hearing from people about how sharing folders and links helps them collaborate more effectively with their team members. Since there are different advantages to sharing a folder versus sending a link, below are a few tips that will help you choose the best way to share.
When to share a folder:
Let’s say your group has a big client meeting next week and everyone is working together to prepare. Several team members are making edits to the presentation, working on different spreadsheets, and saving large video files. Rather than managing multiple versions of your files and emailing attachments back and forth—share a folder!
When you share a folder with your colleagues, it feels like you’re sharing a computer. All of your project files will be in one central place and any member of the folder can save changes directly to the shared copy in an instant.
When to send a link:
It’s the night before the big meeting and you’re ready to send the client a preview of the work you’ve done. The files are very large, so rather than try to zip and send as an email attachment—send a read-only link!
With a Dropbox link, your clients can view or download the latest version in seconds, even if they don’t have a Dropbox account. And you don’t need to worry about re-sending the file if you notice a typo. Just update your file and the latest version is available at the original link, automatically.
Whether you want to share folders to collaborate or send links to show your stuff to others, Dropbox has you covered at work, from start to finish!
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