Filing emails

TIP OF THE DAY
Filing Emails

 

NOTE: This tip is geared to those of you who work in offices where a one or two people are responsible for filing.

If you sometimes need to file hard copies of emails you send or receive, consider creating an email address called file@[yourcompanyname].com.  Emails to this address would be received by the person in your office responsible for filing.  If you receive an email you want printed and filed, you forward the email to file@[yourcompanyname].com.  If you are sending an email you want printed and filed, you send a bcc copy to file@[yourcompanyname].com.

The filing clerk's email program could be set to route such emails to a special folder.  Some email programs (such as Eudora) can be set to automatically print out any emails sent to the file@[yourcompanyname].com address.