Quickly Add Screenshots to an Email in Outlook 2010

Outlook Tip: Quickly Add Screenshots to an Email | BNET

One of Outlook 2010’s most underrated and overlooked features is Insert Screenshot, which makes it incredibly quick and easy to paste a screen grab into the body of an e-mail.

That’s mighty handy if you want to, say, get team feedback on your new redesign of the company landing page, or share a snippet of spreadsheet data without actually sharing the spreadsheet. (”Just look at these numbers!”) Here’s how it works:

1. Create a new email message.
2. With your cursor in the body of the message, click the Insert tab, and then click Screenshot.
3. Outlook shows you thumbnails of all currently open windows. (If you can’t quite make out what’s what, mouse over any thumbnail for a description.) Click the one you want and presto: A full-size screenshot lands right in the body of the email.

If the image is too large (or even not large enough), you can click and drag any of the corner handles to resize it.

Now, if you want to insert just a clipped portion of a window rather than the entire thing, you can — but it’s a little more involved:

• Bring that window to the foreground, then put the new-message window on top of that.
• Repeat Step 2 above.
• Instead of clicking one of the thumbnails, click the Screen Clipping button at the bottom of the selection tool.
• Now you’ll see that window from Step 1, but sort of whited out. Click and drag your cursor to select the area you want pasted into the email. As soon as you release the mouse button, presto: The snippet gets pasted.

Once you do this a couple times, you’ll find it becomes second nature. And you’ll wonder why you wasted so much time capturing screenshots manually, saving them to disk, then attaching them to emails.

That said, if you want a little more control over your screenshots, there’s always the Windows Snipping Tool.

Outlook Tip: Quickly Add Screenshots to an Email | BNET

10 Tips and Tricks for Microsoft Word

Cheat Sheet: 10 Tips and Tricks for Microsoft Word

Microsoft Word. The name's practically synonymous with "productivity app." If you're reading this article at work you've probably got a Word doc open right now, and you might think you've got a good handle on Microsoft's word processor. We'll bet you don't know as much as you think you do. Don't believe us? Read on for 10 quick tips and tricks for Microsoft Word.

Be Selective with How You Select

You already know that double-clicking selects a single word, and you probably figured out that triple-clicking selects an entire paragraph. But if you just want to select a single sentence, hold down Ctrl and click on any word. To select an entire table, hold down Alt and double-click.

Add a Comment Box

When a friend or family member sends you a document to proofread, don't waste your time writing a lengthy email detailing all the horrendous mistakes you found; mark up their Word file instead. Highlight a portion of text, click the Review tab in the Ribbon bar, and select New Comment.

Insert Bullets and Number Lists Using Your Keyboard

When inspiration hits, lifting your fingers off the keyboard to use your mouse can mess up your mojo, but what do you do if you need to insert a bullet or numbered list? It's simple: type an asterisk and hit the spacebar to auto-create a bullet list. You can do the same with numbers and dashes.

Use the Built-In Thesaurus

You don't need to hop online to use a thesaurus, the folks in Redmond had the good sense to bundle one in Word. To use it, highlight an entry and press Shift+F7. Pretty simple, right? Or maybe we should say it's trouble-free, straightforward, effortless, uncomplicated, or painless.

Backup/Transfer Your Settings

Nearly every customization you make to Word gets saved in the Normal.dot template, a hidden file that you should keep backed up. You'll find it by navigating to C:\Users\[username]\AppData\Roaming\Microsoft\Templates. Be sure to enable viewing of hidden files, folders, and drives.

Extend Word's Trial Period

Full size

Microsoft allows you to test drive Office 2010 free for 30 days; after that, you have to pony up for a license and activate. Or you can ‘rearm' Office for another 30-day trial, up to 5 times for a total of 180 days. To rearm, open an elevated command prompt and go to C:\Program Files\Common Files\Microsoft Shared\OfficeSoftwareProtectionPlatform and run OSPPREARM.exe. If you installed the 32-bit edition of Office on a 64-bit OS, replace Program Files with Program Files (x86).

Insert Screenshots into Word

One of our favorite new features in Word 2010 is the ability to glue screen grabs right into the document we're working on. Just use the Print Screen key as normal to grab an image, and then go to Insert > Illustrations > Screenshot.

Hop Back and Forth with Bookmarks

Full size

To add a bookmark in Word, position your cursor and go to Insert > Links > Bookmark. Give your bookmark a name and click Add. To jump back to that point, just go back to the Bookmark menu, highlight your entry, and click Go To.

Select Text Vertically

Did you mess up your numbered list? Maybe some funky symbols got placed at the beginning of each sentence when you copied over an email. Whatever your reason for wanting to select text vertically, you can do so by holding down the Alt key and using your mouse cursor.

Password Protect Work Documents

One of these days, you're going to punch your obnoxious roommate square in the face for digging around your personal documents. Or better yet, just lock your docs. To password protect a Word document, click on File > Info > Protect Document > Encrypt with Password.

Cheat Sheet: 10 Tips and Tricks for Microsoft Word

Formatting vs. Styles in Word (video)

Styles may be the most important feature in Word. Learn to use Styles and not only will you save yourself a lot of time from having to click bold buttons, italicize, change the font, change it back again, adjust the paragraph spacing, and ... well, you get the idea. But it also allows you to access other features in Word that will make your work so much easier.

If you're not using Styles in Word, I hope to win you over in this video by demonstrating the advantage of the feature versus manually formatting text (aka "directly formatting text").

See Video

Word Blog - Formatting vs. Styles in Word (video)

What is Office 365?

What is Office 365 ? & Its Features

Microsoft Office 365 for professionals and small businesses is a subscription service that combines the familiar Microsoft Office Web Apps with a set of web-enabled tools that are easy to learn and use, that work with your existing hardware, and that come backed by the robust security, reliability, and control you need to run your business. Following are all the features and tools of office 365 being explained one by one 

Powered by Microsoft Exchange Online

Office 365 gives you access to email, calendar, and contacts from virtually anywhere, at any time, on desktops, laptops, and mobile devices*—while it helps to protect against viruses and spam.

Work from virtually anywhere

Work from almost anywhere and get automatically updated email, calendar, and contacts on the devices you use most, including PCs, Macintosh computers, iPhone, Android phones, Blackberry smartphones**, Windows Mobile, and Windows Phones*.

Easy-to-manage email

Get professional, easy-to-manage email. Office 365 provides each user with a 25-gigabyte (GB) mailbox and lets them send email messages up to 25 megabytes (MB). Connect with Microsoft Outlook 2010 or Outlook 2007 and use all of the rich Outlook functionality you already know and use, whether you are connected to the Internet at home or in the office or you are working offline.

Simplify scheduling

Easily schedule meetings by sharing calendars and viewing them side by side, so you can see your colleagues’ availability and suggested meeting times from your calendar. Access your email, calendar, and contacts from nearly any web browser while you keep the rich, familiar Outlook experience with Microsoft Outlook Web App.

Business-class security

Help protect your organization from spam and viruses with Microsoft Forefront Online Protection for Exchange, which includes multiple filters and virus-scanning engines.

Powered by Microsoft SharePoint Online

Office Web Apps are convenient online companions to Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Microsoft OneNote that offer you an easy way to access, view, and edit documents directly in your web browser.

Edit together

Simultaneously edit Excel spreadsheets and OneNote notebooks with others in real time, and see exactly who is editing and viewing your documents.

Enjoy mobile access

Easily access and view files from your mobile device in high fidelity.

Consistent formatting from desktop to web

Ensure that viewers see files with consistent formatting when they move between Office Web Apps and desktop Office applications.

Powered by Microsoft SharePoint Online

Office 365 enables you to access and share documents and insights, contacts, calendars, and tasks in a single location and from a shared computer or smartphone.

Share files and documents

Share large files both inside and outside your organization with a password-protected website.

Collaborate with SharePoint

Open and save files stored on SharePoint directly from Word, Excel, and PowerPoint. Access documents in SharePoint from your mobile device

Professional design for your business

Easily design and maintain a professional-looking public website with simple, user-friendly tools.

The power of Microsoft Access

Manage, share, and edit your inventory, product catalogs, customer records, or any other Microsoft Access databases online with Access Services.

Powered by Microsoft Lync Online

Microsoft Lync Online helps you find and quickly connect with the right person through instant messaging (IM), Lync video calls, or online meetings from within the Office applications you already use every day.

Connect from virtually anywhere

Find and connect with friends or peers from virtually anywhere through rich presence, instant messaging (IM), PC-to-PC audio/video calls, and online meetings. Use the presence indicator to see when colleagues, partners, and suppliers are online and available.

Online meetings

Conduct rich online meetings—including audio, video, and web conferencing^‡—with people both inside and outside of your business.

Share your desktop and more

Share your desktop, online whiteboards, and presentations with colleagues and partners inside and outside of your organization.

Click to communicate

Use click-to-communicate functionality with other users of Office 365, Windows Live, and Windows Live Messenger.

Office 365 is built from the ground up for reliability, availability, and performance. Our proven service is powered by the same Microsoft email and collaboration products that businesses of all sizes have been using for decades.

Financially backed guarantee

Office 365 is designed to deliver reliability, availability, and performance with a guaranteed 99.9% uptime, financially backed service level agreement (SLA).

Safeguard your data

Office 365 helps safeguard your critical data with geo-redundant, enterprise-grade reliability and disaster recovery with multiple datacenters and automatic failovers and a strict privacy policy.

Protect your email

The most current antivirus and anti-spam solutions help protect your email 24 hours a day, seven days a week.

Related: Apply For Microsoft Office 365 Beta

Read more: http://www.technixupdate.com/what-is-office-365-its-features/#ixzz1MWWAZvsk

What is Office 365 ? & Its Features

Tracking Changes in Word

Turn Track Changes off or on, or hide or reveal tracked changes

To turn Track Changes off, on the Review tab, in the Tracking group, click the Track Changes button (the paper & pencil with the healthy orange glow, pictured below). Here's the relevant piece of Word real estate:

If your document contains tracked changes, like this:

and you want to get rid of them, on the Review tab, in the Changes group, you can Accept or Reject each change or All Changes in Document:

Tracked changes can be hidden, which might or might not be a good thing. Either way, take a moment to become familiar with the Display for Review drop-down list and its four options:

Final: Show Markup shows all tracked changes.
Final hides tracked changes to show the document with all proposed changes included.
Original: Show Markup shows the original text with tracked changes and comments.
Original shows the document before any changes were made.

If your Track Changes needs are more sophisticated than the above, choose from this list of the Top 5 Track Changes-related videos, articles, and training courses on Office.com/support:

• This brief article on how to Turn Track Changes on or off includes a cool tip: You can customize the status bar to add an indicator that tells you when Track Changes is on or off (the Word 2007 version is here).
• If all you want to do is turn off Track Changes, watch this video.
• Demo: Remove tracked changes from Word 2007 documents shows you how to permanently remove revision marks in a Word 2007 document.
• Revise documents with Track Changes and Comments in Word 2007, a training course, will teach you how to review, accept, reject, and hide tracked changes in Word 2007, and along the way you get to practice.
• Track changes while you edit covers the basics of how to track changes in Word 2007 while you edit, and how to change the way that markup is displayed (the Word 2003 article is here).

Bonus track (changes):

Remove tracked changes and comments from a document shows how to ensure that track changes and comments are not left in your Word 2007 documents when you distribute them.

Microsoft Word - Turn Track Changes off or on, or hide or reveal tracked changes